Scheduled emails and automation schedules

Create a scheduled email

Open Task tools → Scheduled emails or use a task’s Auto-email panel. Set recipients, subject, body, schedule, timezone, From name, and Reply-to address. Use Send test email now before activating it.

Schedule choices

Schedules support daily, weekly, monthly, semi-monthly, nth-weekday, and fixed lists of specific dates. You can shift calculated dates, including rules such as the Thursday before the second Sunday.

Use Stop after to limit how many times an automation sends. The schedule becomes inactive after the final allowed send. Delivery history shows what happened on previous runs.

Sender options

Choose Send as to use a workspace person’s name, reply address, and signature variables. If Send from a connected Google mailbox is enabled, the message is delivered from that connected Gmail account and appears in its Sent folder.

Variables

Subjects and bodies can use live date tokens such as {{today}}, {{today+7}}, {{next.tuesday}}, {{period.start}}, and {{period.end}}. The editor’s live preview shows the final text. See Date tokens in scheduled emails for formatting and weekday modifiers.