Approving timesheets (managers)
How Owners and Managers review, approve, reject, and re-open submitted weekly timesheets.
Overview
When a team member submits their week, it lands in your Approvals queue. As a Manager or Owner you decide whether to approve it, send it back with a note, or (if needed) re-open an already-approved week.
Open the Approvals page
From the top nav or the workspace header, open /approvals. The page has two sections:
- Pending — submissions waiting for your decision.
- Recently decided — the last few weeks you have approved or rejected, for reference.
Each row shows:
- Who submitted, and for which Monday–Sunday week.
- Total hours (regular work + PTO), broken down by day.
- Any note the employee attached.
- A link to view the underlying entries.
Approve or reject
- Click Approve to lock the week and mark it approved. The employee is notified.
- Click Reject to send it back. You must include a short reason — the employee sees it at the top of that week and can edit and re-submit.
Approver routing
By default, submissions go to the workspace Owner. To route a specific person's submissions to a different Manager, open Settings → Members, click the person, and set an Approver. Only Owners can change approvers.
Re-opening an approved week
On the Approvals page, expand Recently decided and click Unlock on the week that needs to change. The employee can then edit and re-submit it. Use this sparingly — approved weeks are typically the source of truth for payroll.
Requires the Business plan
Timesheet approvals are a Business+ feature. On lower plans, the Approvals page shows an upgrade prompt.
Related articles
- Submitting your timesheet
- Approving time off requests
- Workspace members and roles